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NEWS RELEASE
Contact:  Nichole Terry
(904) 553-4319
ATTACHMENTS:  Shred Day Flyer, ARMA Personal Records Retention Brochure

Teaming Up to Help the Jacksonville Community Prevent Identity Theft

Who               Jacksonville Chapter of Association of Records Managers and Administrators (ARMA), Community First Credit Union, Iron Mountain, and Shredding Source, Inc.

What              Community Shred Day

When             October 19 from 10:00 a.m. to 2:00 p.m.

Why                To help members of the Jacksonville community prevent identity theft and credit/debit card fraud

Where            Community First Hodges Branch

                        13808 Beach Boulevard, Jacksonville, FL  32224

How               Bring boxes of materials with your personal information on it and anything a thief might use to steal your identity

We’ll shred it at no cost to you

Jacksonville, FL  (Oct. 12, 2010)- The increasing threat of identity theft is often attributable to information obtained from paper documents.  It is a good practice to shred all documents no longer needed - especially those with personal information.

Identity theft and credit/debit card fraud are expensive and exhausting crimes.  To help protect you and your family, we’ve teamed up to bring the Jacksonville community a no cost records shredding event.  Jacksonville Chapter of ARMA, Community First Credit Union, Iron Mountain, and Shredding Source, Inc. is hosting a Community Shred Day on October 19 from 10:00 a.m. to 2:00 p.m. at Community First’s Hodges Branch at 13808 Beach Boulevard, Jacksonville, FL, 32224.  

At least once per year, consider purging your files and shredding everything that is no longer needed. Appropriate records retention and destruction practices help prevent identify theft.  Review recommended retention guidelines with your accountant or attorney and purge your files.  For personal records retention, basic guidelines to consider include:

·       ATM Receipts:  Until you balance your bank statement

·       Bank Statements:  If you are applying for a mortgage, a three-month history will be needed; however, your bank has all your records should you need them

·       Credit Card Statements: Three months

·       Electronic Data Files: Deleting files and formatting hard drives doesn’t permanently remove files. Before donating, disposing, or recycling a PC, remove the hard drive and physically destroy

·       Home Insurance: Five years

·       Home Repairs:  Ten years

·       Investment Documents: Three months of balance statements and anytime you purchase new investments, retain until you sell the investment and complete your annual taxes

·       Medical Insurance: Five years from date of service

·       Pay Stubs: Destroy unless you plan to apply for a mortgage, as a few months are typically requested

·       Tax Returns: Three years of returns and supporting tax paperwork from the date of filing

·       Utility Bills:  Three months, unless you are writing them off in which case retain for tax period

·       Warranties: As long as you own the item or until the warranty period expires

Bring boxes of credit card statements, old checks, tax returns, bank statements, mail containing your address, or anything with your personal information on it and anything a thief might use to steal your identity.  We’ll shred it at no cost to you!

While paper, file folders, paper clips, staples, rubber bands, and small binder clips can be shredded, please do NOT bring cardboard, telephone books, hard copy books, dry or wet trash, plastics or metal, or hazardous materials.

ARMA International is a not-for-profit professional association and is considered the authority on managing records and information.  It is known worldwide for setting standards and best practices.  It also provides comprehensive education, publications, and information on the efficient maintenance, retrieval, and preservation of vital information created in public and private organizations.  ARMA membership is one of the most valuable professional development and business tools available to you. It gives you access to incredible education, leadership, and networking opportunities, as well as information about the latest technology and business trends - everything you need to be an invaluable asset to your organization and to advance your career.  For information on the Jacksonville Chapter:  www.armajacksonville.org

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•ARMA International Homepage                       •Institute of Certified Records Managers

•ARMA Southeast Region                                •ARMA  International Educational Foundation

•Printable Membership Application                   •The National Archive Homepage

•Federal Emergency Management Agency          •Florida Records Management Association
•State Library and Archives of Florida               •AIIM

                                                                                       Last modified: 10/12/10

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